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The organization shall be known as the Chesapeake Sailing Club.
The purpose of the Club is to advance the sport of sailing and the individual and family enjoyment thereof; to promote the education and technical interests of the membership, and to enhance the social enjoyment and good fellowship of its members.
Section I: Anyone owning a sailing yacht or interested in sailing may be admitted for membership, provided they are sponsored for such membership by a Club member in good standing and fulfill other qualifications established by the officers. Only sailboat owners (partial or full) may hold office, vote, and qualify for racing awards.
Section II: If a sailing yacht is jointly owned by more than one person or groups of persons in a partnership arrangement, each partner interested in sailing may be admitted for membership under the conditions set forth in Section I. Each partner seeking membership must file a separate application as set forth in Section V.
Section III: Immediate family members shall be entitled to all Club privileges subject to the voting limitations contained in Article IV, Section III.
Section IV: Any candidate for membership in the Club shall submit an application on the prescribed form to the Secretary/Treasurer. The application shall be accompanied by such portion of the membership dues as prescribed by the officers. The decision of the Secretary/Treasurer in conjunction with the full board of officers to accept or reject an application shall be final.
Section V: Upon election to membership, any member who shall fail to pay annual dues within 30 days after the same shall become due and payable, or who shall fail to pay any indebtedness to the Club within 30 days after a bill is rendered, may be suspended from all privileges of the Club. The decision as to suspension shall be made by the officers, whereupon the members in arrears shall be notified of the same by mail.
Section VI: The annual dues shall be prescribed by the officers and shall be payable on or before January 1 of each calendar year. Anyone who joins after October 1 of any calendar year shall not be subject to renewal dues during the following fiscal year.
Section VII: Any member who shall be charged in writing addressed to the Commodore with conduct injurious to the order, peace, interest or welfare of the Club shall be informed of the charge, in writing, under the hands of the officers. The member shall then have at least 15 days to answer the charges either in person or in writing. Upon two-thirds vote of those officers present at the hearing, such member may be expelled and the decision shall be without appeal. The officers also may, on a majority vote of those present, take such other action short of expulsion which they shall in their sole discretion deem appropriate.
Section I: There shall be an Annual Meeting of the Club membership held at such time and place as designated by the officers. A Treasurer's report shall be given at that time and distributed to all members. Special meetings may be called by order of the Commodore. Membership meetings shall be held no less than 14 days after transmittal of a written notice to all members setting forth the date, time and site of each such meeting. Those members present at a properly called meeting shall constitute a quorum.
Section II: The election of officers shall take place at the Annual Meeting and said elected officers shall assume their offices in January.
Section III: All members of the Club may participate in the discussions of official matters, but only one vote per family may be cast on any matter brought to a vote, including election of officers.
Section I: The officers of the Club shall be Commodore, Vice-Commodore, Fleet Captain, Secretary/Treasurer, and Communications Officer. The terms of office for Commodore, Vice Commodore, Secretary/Treasurer, and Fleet Captain shall be for two years. The Communications Officer's term shall be at the discretion of the Board. Officers may hold office for no more than two consecutive terms in the same office. To provide for continuity among the officers, the Commodore and Secretary/Treasurer will be elected to their two year term and the Vice-Commodore and Fleet Captain will be elected the following year to their two year term of office.
Section II: The officers shall have the power to manage all affairs of the Club, to determine the amount of membership dues and assessments, and to make all contacts necessary for the proper transaction of Club business. The Commodore may delegate to any officer such power as deemed necessary to carry out Club business.
Section III: The officers shall, prior to January 1 of each calendar year, adopt a budget for the next succeeding 12 months. The officers shall have the power to revise said budget from time to time as it shall determine appropriate.
Section IV: The officers shall meet as necessary to conduct Club business.
Section V: Any vacancies occurring among the officers shall be filled for the balance of the term by recommendation of the Commodore. Should a vacancy occur in the office of the Commodore, the Vice-Commodore shall serve the unexpired term.
Section VI: The two immediate past Commodores shall be ex officio members of the officers without vote for the period of four years and as such shall be included in all meetings of the officers.
Section VII: All past Commodores shall belong to a select group known as the "Fleet Reserve", which will provide perpetual recognition of those who have served in that capacity, but which, more importantly, will provide a growing nucleus of persons most vitally interested in continuance of the Club. The officers should draw upon this resource for ideas and assistance. Members of the Fleet Reserve may return to elective office at any time.
Section I: A mandatory meeting of the officers in any given year shall be held at least 60 days prior to the annual meeting of the membership. At such meeting of the officers, a Nominating committee, consisting of three members in good standing, shall be appointed to recommend candidates for these offices being vacated as listed in Section II of this article. No more than one officer shall be appointed to the Nominating committee. Such Nominating committee shall select its director and cause to be mailed to each member its recommended slate at least 30 days prior to the Annual Meeting.
Section II: This recommended slate of officers shall consist of those offices being vacated. Preference shall be given to the officers in the line of succession as follows: Commodore, Vice-Commodore, Fleet Captain, and Secretary/Treasurer. No person shall be so recommended for office unless he/she has indicated their consent thereto to the Nominating committee prior to the time of notice.
Section III: At the annual elections, any member may propose another member as an additional candidate for any elected office. The members present shall be free to vote for such member, provided the proposed candidate has indicated his or her consent thereto either in writing or verbally to the Nominating committee.
Section IV: Election of each officer will be by majority vote of the members present and voting with the limitations noted in Article IV, Section III.
Section I: The Commodore shall preside at all meetings of the officers, the annual and special meetings of the membership, and any other meeting as he or she deems appropriate. He or she shall enforce all laws and regulations of the Club. He or she shall perform such other duties as shall be imposed by the officers or as assigned elsewhere in these bylaws. He or she shall have the power to call meetings of the officers, appoint all standing and special committees, other than the Nominating committee, and shall be an ex officio member of all committees except the Nominating and Audit committees.
Section II: The Vice-Commodore shall assist the Commodore in the discharge of his or her duties and shall fulfill the duties of the Commodore with full powers of that office in the absence of the Commodore. The Vice-Commodore shall also be responsible for planning and coordinating special programs (i.e. speakers, films, etc.) for each meeting and special events organized by the Club. He or she may establish a committee to assist in these duties.
Section III: The Fleet Captain shall be responsible for developing the year's cruise and race schedule upon approval of the officers, and shall also develop and coordinate the details for each cruise and/or race; he or she may establish a committee to assist in these duties.
Section IV: The Secretary/Treasurer shall stimulate, receive, review, approve and maintain all applications for membership. He or she shall provide the Communications Officer with any changes to the existing membership roster. He or she shall also keep account of all monies received and deposit same in the name of the Club and such depository shall be designated by the officers. He or she shall not pay out or disperse any Club monies except in such manner and for such purposes that shall be approved by the appropriate officer. At the Annual Meeting he or she shall submit a report of the financial condition for the preceding year. This report shall be submitted to the officers prior to the Annual Meeting each year as well as a proposed budget for their consideration. The Secretary/Treasurer shall maintain an accurate record of all funds owed to and by the Club. He or she shall submit all Club records to an Audit committee before turning them over to the incoming Secretary/Treasurer.
Section V: The Communications Officer shall be responsible for maintaining the website, a membership roster, and all new member club information.
Section I: The following shall be the standing committees of the Club: Nominating committee and Audit committee.
Section II: The Nominating committee shall consist of three members appointed by the officers at least 60 days prior to the Annual Meeting of the membership. Only one officer shall belong to this committee. The Nominating committee shall select its director and each member shall receive by email a recommended slate at least 30 days prior to the Annual Meeting.
Section III: The Audit committee shall be named by the officers and should consist of two members. This committee shall audit the book of accounts at the end of each annual term for appropriateness and accuracy and issue a statement by letter to the Commodore indicating the condition of same. The books of account will not be turned over to the incoming Secretary/Treasurer until this audit is completed.
Section I: Amendments to these bylaws may be made at the Annual Meeting or at a special meeting of the membership called for that purpose, or by mail ballot of the membership. A two-thirds vote of the members present and voting (with the limitations noted in Article IV, Section III), or those voting by mail, is required for an amendment. Written notice of any proposed amendment to be considered at any special meeting shall be submitted to the officers at least 60 days prior to the meeting and to the members at least 30 days before the meeting. In the event of a mail ballot, 30 days from date of notice shall be allowed for receipt of ballots. At the Annual Meeting, changes to the bylaws may be received in the form of motions from the floor. A two-thirds vote of the members present and voting is required for an amendment.
Section II: The Secretary/Treasurer will mail a copy of the bylaws to each new member. Copies of the bylaws will be sent to all members in the event of amendment.
At any meeting of the membership so called by the Commodore, the Club may be dissolved. By a two-thirds vote of these members present and voting upon such action, the Commodore may appoint a caretaker to oversee the Club's affairs for a period of at least 90 days. During this time, the caretaker shall be empowered to disperse such funds as have been obligated by the Club. If at the end of the 90 day period the Club has not been reformed, the caretaker will donate all remaining Club funds and other assets to the Chesapeake Bay Foundation.
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